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Bremer County Auditor’s Clerk Job Opening

Bremer County Auditor’s office is accepting applications for a full-time Real Estate Clerk.
Duties include but not limited to: processing of documents, maintenance of property ownership, tax credits, Plat maps, taxable valuations, misc. real estate records as well as aiding in other duties and responsibilities of the Bremer County Auditor.

A successful applicant will possess exceptional attention to detail, a basic understanding of legal descriptions, real estate transactions, basic computer skills, strong written and verbal communication skills. Entry requirements: High School diploma or equivalent required. Degree in related field preferred. Three to five years of experience in a related field or any equivalent combination of training and experience that provides the required knowledge, skills, and abilities. Applications and job description are available in the Auditor’s office and on Bremer County’s website: http://co.bremer.ia.us/human-resources/employment-opportunities.aspx. Applications accepted until the position is filled. Submit application and resume to Bremer County Auditor, Shelley Wolf, 415 E Bremer Ave, Waverly, IA 50677, swolf@co.bremer.ia.us. EOE


BREMER COUNTY
EMPLOYEE JOB DESCRIPTION

Position: Real Estate Clerk

Accountable to: Auditor Date Adopted: February 9, 2017

FLSA Status: Non- Exempt Full time


PURPOSE & SCOPE:
Under the direction of the Bremer County Auditor, this position will be aiding in the duties and responsibilities of the Bremer County Auditor

JOB DESCRIPTION: (Note: All duties performed in this position may not be listed.)

RESPONSIBLE FOR:
Assumes responsibility for the transfer and record of property ownership and maintenance of Plat books and real estate records for all property within the boundaries of Bremer County

ESSENTIAL FUNCTIONS:

  • Work is performed in the Auditor’s Office at the Courthouse, Waverly, IA 8:00 a.m. to 4:30 p.m. Monday thru Friday with some nights and weekends as required by Election Law or as needed.
  • Daily processing of recorded documents, including update of plat maps, electronic transfer book, and address file
  • Assist general public with information regarding property ownership and location, etc. as requested
  • Review and approve surveys, subdivision plats, and legal descriptions prior to their recording to reduce or eliminate errors prior to recording
  • Research parcel history when necessary
  • Enforce Iowa Code 354 & 355
  • Maintain parcel lettering system
  • Assign parcel numbers
  • Work closely with the Assessor’s office to maintain homestead and military credit files in Auditor’s real estate file
  • Determine eligibility/ Maintain Ag land and Family Farm credits
  • Apply Rollbacks to property values
  • Maintain TIF District boundaries
  • Balance Taxable Valuations monthly
  • Assist in the Election process as needed
  • Perform wide variety of general office duties
  • Assist the County Auditor in performance of the duties assigned by statute
  • Other tasks as assigned
  • Administer, backup and support a combination of some or all of the following: Human Resources, Accounts Payable, Payroll, Benefits Administration, ACA, Health Insurance, Election Administration, Office Administration, Reception

EDUCATION:
High School diploma or equivalent required. Degree in related field preferred. Three to five years of experience in a related field or any equivalent combination of training and experience that provides the required knowledge, skills, and abilities.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

  • Must have thorough knowledge of governmental operations, functions, procedures and policies
  • Ability to learn, prioritize and work in a complex, highly detail oriented position while remaining task oriented in a busy team environment
  • Understand, interpret and apply laws and regulations relating to Real Estate, payroll, elections and all areas of responsibility and assignments as it pertains to this office
  • Requires a full knowledge of personnel and confidentiality rules
  • Thorough knowledge of and ability to apply routine office procedures and standard clerical techniques
  • Organizational skills
  • Must be detail oriented with high level of accuracy
  • Must be reliable in all aspects of the position
  • Must possess exceptional judgment, critical thinking & reasoning skills
  • Must have the ability to maintain composure in unfavorable situations
  • Ability to work under pressure
  • Ability to be flexible and contend with variances
  • Must have the ability to learn and gain thorough knowledge to perform input and retrieval functions utilizing a variety of computer programs dealing with word processing, spreadsheets, and databases
  • Operate standard office equipment, use computers and computer systems (including hardware and software) to enter data and process information
  • Basic math such as addition, subtraction, multiplication, and division
  • Strong oral and written communication skills
  • Ability to learn, comprehend and retain information
  • Communicate effectively with supervisors, peers, persons outside the County by telephone, in written form, email and/or in person
  • Represent the County to general public, government officials and fellow employees and other external sources
  • Ability to maintain the confidentiality of all communications, documents, and correspondence in the Auditor’s Office
  • Ability to drive to various locations assigned utilizing own vehicle or agency vehicle.

PHYSICAL REQUIREMENTS:

  • Sitting: Approximately 6 to 7 1/2 hours during a 7 ½ hour day
  • Standing and Walking: Approximately 1 to 7 hours/day Depending on needs of the day
  • Driving: Must be able to maintain a class C, driver’s license
  • Lift, carry, Push, Pull, Moderate Deviation of Wrist, Knee, Ankle, Shoulder: Must be able to lift and carry objects of approximately 30 to 50 lbs
  • Climb/balance: 1 hour/day
  • Stoop, Bend, Kneel, Crouch, Crawl: 1 to 3 hours/day. As needed to perform this job
  • Reach, Handle, Finger, Feel: 1 to 7 ½ hours/day. Good manual dexterity is required to perform this job. The individual needs to write information on paper and enter information into a computer when needed. The individual needs to be able to sort and handle documents
  • Sight: The ability to see and interpret information is a requirement of their job. Sight is constantly used. The position requires reading and/or recognizing information, discussing this information with others, translating and paraphrasing this information for others, and documenting this information
  • Talk, Hear: The individual is required to communicate effectively with customers other employees, supervisors, and other service professionals

WORK ENVIRONMENT
Works in a business office environment. May experience numerous interruptions. Works independently to complete tasks.

  • Marginal functions of the position that are incidental to the performance of essential job duties have been excluded from this job description.
  • All requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. Prospective employee and incumbents are encouraged to discuss possible accommodations with Bremer County
  • Job descriptions in no way state or imply that the description includes every duty to be performed by the employee in the position. Employees will be required to follow any job-related instructions and to perform any job-related duties requested by the Auditor
  • Bremer County reserves the right to change or reassign job duties or combine positions at any time.
  • This document does not create an employment contract, implied or otherwise, other than “at will” employment relationship.

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